Faculty Associate Handbook

Forward
Chapter 1: Mission of the Laboratory Schools
Chapter 2: Role of Faculty Associates
Chapter 3: Appointment and Employment Information
Chapter 4: Professional Growth & Evaluation of Faculty Associates
Chapter 5: University Benefits and Time Away from Work
Chapter 6: Absence Procedures
Chapter 7: Resignation and Retirement
Chapter 8: Probation Period and Laboratory School Continued Service
Chapter 9: Discipline & Dismissal
Chapter 10: Grievance Process
Chapter 11: Compensation Add links for Appendix B, C, D, E, and F
Chapter 12: Emergency Information
Appendix A: Procedures for Making an Application for Research in the Laboratory Schools

Chapter 6: Absence Procedures

I. Notification of Absence

1. Any employee who will be absent from employment shall notify the appropriate University supervisor using the established departmental call- in procedures, so as to allow the supervisor to make appropriate arrangements for the employee’s duties during the absence. This notification must take place as soon as the employee determines they will be absent and prior to the employee's scheduled work shift. In cases where the absence will be for more than three consecutive working days, the employee shall notify the supervisor of the anticipated length of absence.
2. In cases where the absence will be for more than three consecutive days and may qualify for FMLA/Approved Medical Leave, the employee should also contact Human Resources. See Chapter 5 for additional information regarding FMLA and other approved leaves of absence.
3. Employees should be aware that, for an absence of (1) five or more consecutive days for a personal medical reason or (2) any length of time due to a hospitalization, the employee is required to present a return-to- work authorization from an attending physician to Human Resources. Such notice should include the employee’s name, date of release to return to work, physician’s signature, and physical restrictions, if any. The employee must submit the return-to-work authorization to Human Resources and obtain an official release to return to work from Human Resources before reporting to their department. Failure to comply with these requirements may impact or delay your compensation or leave benefit usage, depending on your individual circumstances.

II. Absences Using Personal Day Benefits

Personal leave days may be granted as full or half days, but not less than increments of half days. Use of personal leave days requires no explanation for absence. Notification must be submitted to the Building Principal at least two workdays in advance of the intended absence (except in cases of emergencies). Personal leave days requested immediately prior to, or after, holidays and vacation periods, or institute and in-service days, or during final examinations will be granted only under special circumstances with prior approval from the Building Principal and will require written explanation (via email). Requests for personal leave days will be approved or denied based on operational need.

III. Reporting Time

1. Absence Management
   “Absence Management” is used to communicate day-to-day absences with the administration and secure substitute teachers as needed. This should be filled out as soon as the absence is known.
2. iPeople
   By the end of the last day of each month, faculty associates who took benefit time are expected to submit their hours on their timesheet in iPeople.